Automate Academic Transcript Processing in Salesforce with CloudFiles

Streamline transcript handling across institutions, formats, and layouts — with CloudFiles Document AI, Management, and Generation, all within Salesforce.

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Academic Transcripts we process across Institutions

A wide range of transcript formats — digitized, scanned, multi-lingual, and multi-format transcripts — all processed seamlessly with CloudFiles

Higher Education

Undergraduate & Graduate Transcripts, Semester/Quarter Grade Reports, Transfer Credit Evaluations, Degree Audit Reports, Course Completion Certificates

Ed-Tech Platforms

MOOC Completion Certificates (e.g., Coursera, edX), Online Bootcamp Transcripts, Microcredential or Badge Summaries, Continuing Education Units (CEU/PDH)

Government & Scholarship Orgs

GED Transcripts, Fellowship Application Mark Sheets, Foreign Credential Evaluation Reports (e.g., WES, SpanTran), National Student Clearinghouse eTranscripts

Community Colleges & Technical Schools

Associate Degree Transcripts, Vocational Certification Records, Clock Hour to Credit Hour Conversions, Remedial Course Transcripts

International/Exchange Programs

Study Abroad Grade Reports, Articulation Agreements for Transfers, IB (International Baccalaureate) Transcripts, Cambridge A-Level/O-Level Records

Supplementary Academic Records

Enrollment Verification Letters, Transcript Hold Notices, Academic Probation or Dismissal Notices, Transcript Request Receipts

What you can do with Academic Transcripts using CloudFiles

Insight Extraction & Custom GPA Logic

Go beyond surface-level data. Use CloudFiles AI to analyze transcripts and generate meaningful insights — like GPA calculations based on custom logic.

Exclude electives, pass/fail courses, or specific semesters from CGPA
Apply weightage for honors or advanced-level courses
Align scores with eligibility thresholds for admissions or scholarships

Mass Data Extraction from a Single Transcript

Capture every valuable data point from scanned or digital transcripts — without templates or manual entry.

Extract multiple fields like subject name, grade, credits, semester, course code at a time
Handle irregular formats — tables, lists, rotated text, and handwritten notes
Map to custom Salesforce objects in bulk

Mass Line Item Creation

Each transcript can generate dozens of Salesforce records — one per course or subject — enabling full academic data visibility.

Automatically create multiple related records per student
Enable downstream workflows: eligibility checks, analytics, or custom reports
Track course-level performance for audit or academic history

Smart Transcript Management

Keep academic documents well-organized and audit-ready across platforms and teams.

Auto-create folders based on student, program, intake year, or institution
Sync with SharePoint, Google Drive, or OneDrive
Enable shared access for admin, faculty, or scholarship teams

Generate Follow-Up Documents Automatically

Trigger generation of downstream documents based on extracted transcript data — no manual drafting required.

Create offer letters, academic standing summaries, or eligibility letters
Populate templates dynamically using GPA or subject insights
Send via email or attach to student records in Salesforce

How Different Institutions use CloudFiles for Academic Transcripts

From universities to scholarship agencies, streamline transcript workflows, reduce manual review, and automate downstream actions with CloudFiles.

Higher Education Institutions

Extract GPA, course credits, and honors eligibility directly from transcripts to automate degree audits, transfer evaluations, or academic probation notices.

Corporate Recruiting & Certification Bodies

Match GPA thresholds, core coursework, and skills listed in transcripts to open roles, internship programs, or professional certifications — and auto-generate offer letters or eligibility reports.

Government/Scholarship Boards

Validate minimum GPA, credit hours completed, and course relevance to scholarship criteria, and auto-issue award confirmation letters or payment authorization forms.

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