# CloudFiles for Investment Banking & Capital Markets | Document Automation for Salesforce

> Document automation for investment banking and capital markets in Salesforce: deal workspaces, bidder data rooms, diligence answers and NDAs for e-signature.

*Investment banking document automation*

## CloudFiles for *investment banking and capital markets*

Every financial deal that reaches mandate waits on a workspace, a data room for each bidder and signed letters. CloudFiles builds deal workspaces, runs bidder data rooms and generates NDAs in Salesforce, so bankers stay on the deal.

[Talk to a document expert](https://meet.cloudfiles.io/salesforce?utm_content=sf-industries-financial-services-investment-banking-capital-markets-hero)

*Trusted by Salesforce teams across industries*
Logos: General Mills, Dun & Bradstreet, Wingstop, PenFed, Aviva, Ohio University, CA Conservation Corps, NC State Auditor, Arthrex, Commvault, Computacenter, Aggreko, ITW, Lummus, Northumbrian Water, Hamptons, Anteriad, BrightNight

*Financial deals, before and after*

## Spend each mandate on the deal, not its *paperwork*

Financial deals live in Salesforce, while their workspaces, data rooms and letters are built by hand in SharePoint, email and Word. CloudFiles files, shares, queries and generates those documents from the financial deal itself.

### The manual way

- Deal teams build a SharePoint site or Microsoft Team by hand for each financial deal that reaches the mandate stage, copying the folder structure from the last deal. The first client files sit in inboxes until the new workspace is ready.
- Compliance officers activate each banker as a participant on the financial deal in Salesforce, then raise a separate request for the deal's SharePoint folders. When a banker rolls off, that storage access often stays open to confidential deal files.
- Sell-side deal teams send every bidder a link to one shared data room folder, then log each bidder's progress on its financial deal party by hand. Nobody can show which bidder opened which file, and access stays live after a bidder declines.
- Analysts and associates answer each diligence question by opening the target's CIM, financial statements and material contracts one by one, then typing the answer into a tracker. Every follow-up restarts the search, and the bid timetable slips.
- Coverage bankers build every NDA and engagement letter by copying client, fee and party details from the account and financial deal into Word, then chase signatures by email. The mandate waits on the signed letter, which rarely returns to Salesforce.

### The CloudFiles way

- CloudFiles opens a ready workspace for every financial deal the moment it is mandated. A SharePoint site or Microsoft Team is created with the firm's standard deal folders and linked to the deal record, so analysts save the first client files in place.
- CloudFiles gives compliance control of every deal's files from the financial deal record. When a participant is activated or removed, a flow can give or remove that banker's access to the deal's storage folders, so nobody keeps files from a deal they left.
- CloudFiles gives each bidder its own data room on its financial deal party, with every view tracked by viewer. Each room's link admits only that bidder's email domain, and the link is switched off as soon as the bidder declines or the deal closes.
- CloudFiles answers diligence questions across the target's whole file set on the financial deal. The CIM, accounts and material contracts are gathered into one dataset and asked together. Each answer is held for review before it is written to the deal.
- CloudFiles produces every NDA and engagement letter from the deal record and its parties. The right template fills with client, fee and party details and is sent for e-signature in one envelope, with signers in order. Signed PDFs return to the deal.

*Investment banking use cases in Salesforce*

## Every deal document, *handled* from pitch to close

Each of these jobs runs on Salesforce Flow, and CloudFiles carries the document work across the financial deals, parties and participants already in the org.

- **Deal workspace automation for SharePoint and Microsoft Teams** — CloudFiles sets up a structured workspace in SharePoint or Microsoft Teams for each financial deal in Salesforce as it reaches the mandate stage, so deal teams start work inside the firm's own storage.
  - The create SharePoint site flow action runs from a record-triggered flow the moment a financial deal moves to the mandate stage
  - Every new workspace opens with the folder structure of one template, chosen by the financial deal type
  - Coverage groups that work in Microsoft Teams get one team per financial deal, built by the create Microsoft Team flow action
- **SharePoint access control for deal teams** — CloudFiles links each financial deal's SharePoint folders to its participants in Salesforce. A flow can add or withdraw a banker's access as compliance changes the deal team, so files stay with the people on the deal.
  - Activating a financial deal participant can start the update permissions flow action, giving that banker read or write access to the deal's folders
  - Bankers marked inactive on a financial deal lose access to its SharePoint folders once a flow revokes their permission
  - Analysts can be held to view-only in the CloudFiles widget on the financial deal, with uploads, renames and deletes blocked inside Salesforce
- **Virtual data rooms for sell-side bidders** — CloudFiles builds a virtual data room for each bidder on a sell-side financial deal in Salesforce, shares it by secure link, and tracks every view, so the deal team knows who opened each file.
  - The create dataroom flow action opens a room for each financial deal party once that bidder's NDA is signed
  - Access is limited to the bidder's own email domain, and every view, download and minute spent appears on the financial deal party
  - A bidder marked declined loses its room when the update link settings flow action disables the link, and every link closes with the deal
- **AI due diligence across deal documents** — CloudFiles answers due diligence questions across the CIM, accounts and contracts of a target company in Salesforce. Those documents become one dataset, asked as a set, so associates check answers, not files.
  - The create dataset flow action groups the CIM, financial statements and contracts on a financial deal into one set
  - Questions such as revenue by year, customer concentration or change-of-control terms are answered across the whole set at once
  - Each answer waits in a CloudFiles Document AI workflow for an associate's approval before the financial deal is updated
- **Diligence document classification and splitting** — CloudFiles turns the combined PDFs a client sends for diligence into separate, named documents in Salesforce, each classified and filed under the right heading of the financial deal's data room index.
  - The split document using AI flow action breaks each combined PDF from the client into individual contracts, statements and minutes
  - Every document is classified on arrival as a contract, a financial statement, board minutes or a permit, then moved to its index folder
  - Associates watch the data room index fill on the financial deal record, with files named from their contents instead of scan names
- **NDA and engagement letter generation and e-signature** — CloudFiles generates NDAs and engagement letters from the financial deal in Salesforce, routes them to e-signature and returns every signed PDF to the deal, so coverage bankers stop rebuilding letters in Word.
  - Each financial deal type, from advisory to an initial public offering, maps to its own template through the get doc-gen templates flow action
  - Client name, fee terms and signers fill each letter straight from the financial deal, its account and its parties
  - A signed bidder NDA can move its financial deal party to the non-disclosure agreement signed stage, with the PDF filed on that party

*Document types*

## Key documents we handle for *investment banking and capital markets*

These six are where deal teams start. CloudFiles handles every other document an investment bank keeps on a financial deal in Salesforce, from first pitch to final close.

- **Pitch books and client presentations** — Pitch books win the mandate for each financial deal. CloudFiles generates them from PowerPoint templates with the client's figures and files every version in the deal's folder.
- **Engagement letters and NDAs** — Engagement letters formalize the mandate and NDAs protect what bidders see. CloudFiles keeps each signed copy on the financial deal or party it belongs to.
- **Teasers and confidential information memorandums** — Teasers and memorandums market the company to bidders. CloudFiles stores every draft in the financial deal's folder and shares the final version by secure link.
- **Financial statements and models** — Audited accounts, management accounts and models arrive from the client during preparation. CloudFiles files them in the deal's diligence folders, ready to be asked questions.
- **Material contracts and board minutes** — The agreements and records that diligence turns on arrive from the client in bulk. CloudFiles files each one in its place in the deal's data room index.
- **Purchase agreements and closing sets** — The signed purchase agreement and closing documents end the deal. CloudFiles holds them together in the financial deal's folder, so the record stays complete after close.

*Security & compliance*

## Stay industry compliant

CloudFiles is independently audited for SOC 2 Type II, certified to ISO 27001, and compliant with HIPAA and GDPR. Data residency is supported in the US, EU, UK and AU. Your files stay in your own storage. CloudFiles never re-hosts them, and they are not used to train our AI models.

Certifications: SOC 2 (Type II), HIPAA (Compliant), ISO 27001 (Certified), GDPR (Compliant)

[Security overview](/security)

## Frequently asked questions

**Q: How do I create a SharePoint site for every financial deal in Salesforce?**
CloudFiles creates a SharePoint site for every financial deal in Salesforce when the deal reaches the mandate stage. The site takes its name from the deal, and the deal leads become its admins when the site is created. Its document library then opens on the financial deal record. The create SharePoint site flow action builds each site, started by a record-triggered flow on every new mandate.

**Q: Where do investment banks store deal documents when Salesforce runs the financial deal?**
CloudFiles keeps deal documents in SharePoint, Google Drive, Azure Blob, Amazon S3 or any other storage the firm runs, and opens each financial deal's folder from the deal record in Salesforce. Files attached to the deal in Salesforce land as copies in that folder, so bankers open every document from one place, and storage permissions still decide who sees each file.

**Q: How do I give only the deal team access to a financial deal's documents in Salesforce?**
CloudFiles controls access to a financial deal's documents from the deal's participants in Salesforce. When compliance activates a participant, a flow can grant that banker or a whole participant group access to the deal's folders in storage, and removing the participant can revoke it. The update permissions flow action does the granting and revoking.

**Q: How do I set up a virtual data room for each bidder from Salesforce?**
CloudFiles sets up a virtual data room for each bidder from its financial deal party in Salesforce. One room can hold folders and files from more than one storage location, and bidders reach it through one secure link the firm can protect with a password. Bidders return questions and markups through upload requests inside the same room. The add to dataroom flow action fills each room.

**Q: How do I collect diligence documents from a client without a Salesforce login?**
CloudFiles collects diligence documents from a client through a secure upload link, and the client never needs a Salesforce login. Each financial deal gets one upload request per item on the diligence list, such as audited accounts or customer contracts, and each upload goes straight to the deal's storage folder. Admins add those requests with the create file request flow action.

**Q: Can CloudFiles answer due diligence questions across a CIM and financial statements in Salesforce?**
Yes. CloudFiles groups the target's CIM and financial statements, with its material contracts, into one dataset on the deal in Salesforce and answers each diligence question over the full set, such as net debt at each year end or which customer contracts expire before close. A question can also draw on the financial deal's own fields, checking answers against what the deal team has recorded.

**Q: Can CloudFiles handle the entire diligence intake process on a financial deal, not only data extraction?**
Yes. CloudFiles runs diligence intake in Salesforce from upload to record through one CloudFiles Document AI workflow. It sorts each document by type, finds the financial deal it belongs to, decides where it is filed and what is recorded, then creates or updates the Salesforce records. Each write can pause for an associate's approval, and CloudFiles keeps an audit record of every run.

**Q: How do I generate an engagement letter from a financial deal for e-signature?**
CloudFiles generates an engagement letter from the financial deal in Salesforce and returns the signed PDF to the same deal. The letter fills with the client account, fees and signers held on the deal, and it can wait in a document packet for legal to approve before the envelope goes out. Coverage bankers then follow each signer's status on the packet record.

**Q: Can Salesforce generate a pitch book from financial deal data?**
Yes. CloudFiles generates pitch books in PowerPoint from the financial deal and its account in Salesforce. A PowerPoint template fills with the client's name, the deal type and the figures held on the record, including logos and other images from URL fields, and the finished deck is saved to the deal's folder. Bankers start every pitch from current data instead of the last deck.

**Q: Is CloudFiles compatible with financial deal management in Financial Services Cloud?**
Yes. CloudFiles works on the objects of Financial Services Cloud financial deal management, including the financial deal, financial deal party and financial deal participant, and on custom objects a firm has built. Setup starts with one managed package install from AppExchange. Firms then put CloudFiles steps into the flows on the financial deal and open each deal's files on its record page.

## Book your *personalized* demo

Bring one live mandate and watch CloudFiles set up its workspace, bidder data rooms and letters on the financial deal in your own Salesforce org.

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