# Use-Cases - Document AI - Document Approval Workflows - Document Signature Checking

> Turn any extracted value into a perfectly created or updated Salesforce record - across objects, relationships, and rollups - without code.

## Smart signature check using AI

CloudFiles Document AI identifies the presence, type, and authenticity of signatures, handwritten or digital, and instantly updates Salesforce records to reflect verification status.

[Book a Demo](https://meet.cloudfiles.io/salesforce?utm_content=sf-document-ai-use-cases-document-signature-checking-hero)

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## Every unsigned or invalid document delays your approvals.
CloudFiles eliminates the guesswork by automatically confirming whether documents are properly signed and authenticated before they reach reviewers.

- **40%** — document rejections caused by missing or invalid signatures
- **5x faster** — approval cycles with automated verification
- **0 manual effort** — to check signature presence and authenticity

## Your Automation, One Flow Away
With CloudFiles Document AI + Salesforce Flow, signature validation becomes part of your automated document approval process.

## See how it works step by step

### Step 1. Upload and Trigger AI

Step 1. Upload and Trigger AI

When a document is uploaded to Salesforce or an external storage, Flow 1 triggers automatically, sending the file to CloudFiles Document AI for processing.

- Scanned, handwritten, PDF - universal file support

### Step 2. Detect and Interpret Signatures

Step 2. Detect and Interpret Signatures

Once processing is complete, Flow 2 triggers and uses the Query Document action to check for valid signatures using a Natural Language Query such as:

- "Check if the document contains a valid signature. Return 'Yes' if a signature is present, otherwise return 'No'."

[Read Tutorial](https://help.cloudfiles.io/salesforce/signature-checking#0JsiW)

### Step 3. Update Salesforce Records

Step 3. Update Salesforce Records

AI responses (Yes/No) are returned to Salesforce.

- If “Yes,” the related record (e.g., Contract, Medical Form, or Agreement) is updated to Verified.
- If “No,” it’s flagged for review or re-upload.

[Read Tutorial](https://help.cloudfiles.io/salesforce/signature-checking#3B6xQ)

## The triple advantage

Get Visibility, Accuracy, and Speed

- **95% Faster Verification** — Detect and validate signatures instantly as part of your workflow.
- **99% Confidence** — AI identifies both handwritten and digital signatures accurately.
- **100% Automation-Ready** — Verification results sync automatically with Salesforce Flows and records.

## Beyond this use case

### Signature Legibility & Confidence Scoring

Assign AI-based clarity scores to evaluate how readable a handwritten signature is.

### Multi-Signature Verification

Verify presence of multiple required signatures (e.g., doctor and patient, client and agent) before final approval.

### Stamp & Seal Detection

Detect additional validation marks like company seals or digital stamps alongside signatures.

## Frequently Asked Questions

**Q: Does CloudFiles detect both digital and handwritten signatures?**
Yes. The AI recognizes both signature types, including scanned, drawn, or digital pad signatures.

**Q: Can it confirm if the signature is in the correct place?**
Yes. CloudFiles can be configured to detect signatures in specific regions (e.g., footer or approval box).

**Q: Can multiple signatures be verified in one document?**
Yes. You can query for multiple required signatories, and the AI will return “Yes/No” for each.

**Q: Does it check authenticity?**
It checks presence and format for validation, not forensic-level identity authentication.

**Q: Is it secure and compliant?**
Yes. CloudFiles follows SOC 2, ISO 27001, GDPR, and HIPAA standards. All data is encrypted and processed securely within your Salesforce environment.

## Turn signature verification into an automated step

Stop chasing signatures manually. Let CloudFiles AI verify presence, type, and validity instantly — right inside Salesforce. Book a 15-min live demo and experience automated signature verification in action.

[Book a Demo](https://meet.cloudfiles.io/salesforce?utm_content=sf-document-ai-use-cases-document-signature-checking-footer)